Opens 04/05/2023 · Closes 06/02/2023


We are seeking a Specialist in Export Controls and Conflict of Interest (COI) Management. The Specialist will report to the Associate Vice Provost for Research Policy and Integrity with direction from the Directors of Export Control Compliance and COI/COC compliance and work closely with faculty leaders, faculty and researchers, senior staff from various campus offices, and research sponsors.


The Office of the Vice Provost and Dean of Research (VPDOR) provides guidance and support to facilitate, nurture and safeguard a thriving research ecosystem at Stanford. To this end, the VPDOR assumes dual roles. As Cognizant Dean for the independent academic units, the VPDOR oversees the program scope and resources for the sixteen multi-disciplinary and independent laboratories, centers, and institutes which operate outside of the schools’ boundaries. As Vice Provost and the University’s Chief Research Officer, the VPDOR recommends and promulgates new policy and oversees its implementation; manages the mission-support offices that provide services of research compliance and administration, health and safety, and technology transfer to Stanford’s research enterprise; advises the President and Provost in a broad array of academic issues pertaining to and beyond research.

The Export Control and COI/COC Specialist will serve an important role in facilitating compliance with university policies and procedures and federal requirements related to conflict of interest, conflict of commitment, export controls, and trade sanctions. They will assist the Directors in these areas in assessing COI/COC disclosures, supporting a Central COI committee by preparing review packets and communications recommending management strategies for significant conflict situations, and engaging in ongoing monitoring and oversight of management plans for VPDoR. The position will also provide export control-related restricted party screenings, and work with the Director to prepare and submit export license applications, advisory opinion, and commodity jurisdiction requests, draft Technology Control plans, and assess contract language for appropriate export control terms and conditions as outlined in the core duties below.



Education & Experience:

  • Bachelor’s degree and five years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills, and Abilities:

  • Knowledge of Federal Export Control regulations (EAR/ITAR/OFAC, etc.), including familiarity with fundamental research exemptions, SNAP-R and DECCS, and Federal agency COI/COC requirements.
  • Experience in performing COI assessments, creating management plans, and supporting COI committee work.
  • Experience in performing export classification and export license determinations, analyzing technical parameters of technology.
  • Experience in sponsored research administration and a demonstrated ability to work successfully with researchers, students, and administrators in a university environment.
  • Excellent communication and organizational skills.
  • Analytical skills, good judgment, and interpersonal skills in complex situations to apply effective problem-solving techniques.
  • Manage confidential and private information in a sensitive manner.


  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sit, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the job’s essential functions.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues, clients, and external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,




  • Reviewing grant and contract proposal submissions for consistency with Stanford research policy and identification of potential export compliance risk.
  • Identifying the export classification (ECCN, USML Category, Schedule B) of hardware, materials, software, and technology subject to U.S. export control regulations, preparing and submitting export licenses, advisory opinion, and commodity jurisdiction requests, and drafting and monitoring Technology Control Plans.
  • Filing Electronic Export Information (EEI) in the Automated Export System (AES) for international shipments when EEI is required, coordinating as needed with Stanford’s freight forwarder/customs broker for export clearance purposes to include ATA Carnet and other international shipment logistics support.
  • Administering the electronic receipt and retention of web-based Stanford export control forms for all items subject to regulation, as required by Stanford research policy, to document export compliance. Keep the COI/COC OPACS system updated with management plans, monitoring activities, and assessments.
  • Conducting Restricted Party Screens using the Stanford-licensed Descartes Visual Compliance screening tool, administering and assessing university H-1B employment petitions for deemed export licensing requirements.
  • Reviewing COI/COC Disclosures for triage purposes relative to administrative actions vs. committee submissions.
  • Provide support for the COI/COC and Export Control committees.
  • Developing export compliance and COI/COC training and outreach materials and participating in campus-wide educational efforts.
  • Editing content on VPDOR’s web pages to keep material current and accurate.
  • Monitoring legislative and regulatory developments via the Federal Register, federal agency export control websites, and higher education interest group newsletters and emails.
  • Responding to faculty, staff, and student requests for general export (EAR/ITAR) and trade sanctions (OFAC) and COI/COC compliance.

Unique Conditions

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the successful candidate’s location.

The expected pay range for this position is $77,000 to $134,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.


How to Apply

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